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The Inbox is a place to quickly create actions or to make a list. Drop your ideas in the Inbox by creating Actions. If you´re no up to the task of meticulously organizing them just yet, come back at a later time and to assign a Project or Context. You can open the Inbox and make a list there by pressing the Add icon on the Homepage or in the Toolbar located at the bottom panel of any other screens of the Application.
In the Projects screen you can view and organize tasks you have created. Your actions can be assigned to a Project which in turn can be categorized into folders.
In Calendar you can see the forecast of what needs to be done. UbikFocus has also integrated the Apple iPhone Calendar into its system so that you can create or view events directly on UbikFocus.
The Maps screen displays your current location and also context locations on a map that you are closest to. GPS must be activated on your phone to use this feature.
The Flagged contains all the tasks you have marked as important.
Search for Projects, Context, Folders or Tasks that you want to view, edit, flag or mark complete.
The Logbook allows you to view your daily progress and productivity.
The Toolbar is located at the bottom of every content page of the app and displays four icons, Quick Access, Filter, Quick Action and Add icon.
You can create an action inside the Inbox by tapping on the Action button. This Action button is located on the bottom of the toolbar of other screens in the app. Create all the items you have in your mind as quickly they come to you. If you´re not quite ready to tackle the task of organizing them just yet, you can come back to the Inbox at a later time and assign them to a Project or Context.
When you are ready to meticulously process your action list that you created, return to the Inbox and assign a Project or Context them. Select the field Project to assign a Project to the Action. You can create one or select an existing Project or Context that you have already created. To find out more on how to assign Actions to Projects and Contexts, please go to the Action Field section of UbikFocus Manual for iPhone.
Fill in your Project details by creating a name for your Project. Assign a Status for your Project to inform you if the Project is Active, On Hold, Completed or Dropped. As default, only Projects that are Active are displayed in the main screen of the Project.
After creating a New Project the Project will appear in the main view of the Project Mode along with the list of all your current Projects and Folders. If you take a look under the name of the Project, you will see the number of action that are in that Project, this counter also display the number of items in that Project that are overdue in red.
To add a New Action in a Project, Select the Project you want to work in and start creating New Actions to be done. Make sure to press the Add icon to add Action to deposit the action in the selected folder you are working in. If you press the Quick Action icon, it will deposit the New Action in the Inbox.
Reorder Projects and Folder by pressing the Edit button on the top right hand corner of the main screen of the Project Mode then hold and drag the reorder icon beside the Project or Folder you want to move. Release the reorder button when you are finished dragging the Project or Folder in the place that you want.
Create New Contexts by tapping the Add button in the Home Screen or Project mode. The Add button is located at the bottom right corner of each screen and can be used to create New Folders, New Projects, New Contexts or New Actions depending on which mode you are working in.
Add a Name and a Location for your Context by filling out the Context Field
Tap Location and locate your position that you want to assign to your Context. Swipe Notification ON to receive a notification when you are enter and leaving a Context.
Your Calendar events are fully integrated with every one of these views so you can also see if there is any event schedule. With this integration you can also add new event without exiting and opening the other app.
When you want to see what important things you have Flagged, go to the Home Page and open the Flagged Mode and a list of important actions will appear.
The Quick Access View can be reached by pressing on it´s icon on the bottom left corner. You can also tap this icon anytime in any view of the application. So whether you are in Projects or Inbox wanting to create a new action and want to see where you can add a new action in your week, the Quick Access can show you which tasks you have already created and are due for the upcoming days or weeks so you can better prioritize.
This section will cover how to use Siri to create new actions in UbikFocus by using the Reminders App and how to import to-do items from Reminders App to your UbikFocus’s Inbox.
Please note that this feature requires iOS 6 or later.
Reminders App Integration with UbikFocus
UbikFocus offers integration with Apple's Reminders app – making it possible to use Siri to create new actions and have them in your UbikFocus Inbox. You can also import all the to-do items as actions to your UbikFocus Inbox.
First enable the integration of Reminders in your Settings.
In Settings , you can access Reminders & Siri options. Pick from which list in Reminders you want to import your items. Here we have to alert you that when you create an action with Siri. Actions created through Siri by default is located in your default list in Reminders. If you want to create actions with Siri and have them appear automatically in the UbikFocus Inbox it’s mandatory to select UbikFocus as your default list in Reminders.
How can I convert my to-do items from Reminders to UbikFocus actions?
1. Go to Inbox in your app.
2. Tap on the icon,
3. A list of Reminders will be appear. Select one of these lists to automatically import your all your to-do items from Reminders into the UbikFocus inbox.
How can I use Siri to create a actions?
Make sure that you have selected UbikFocus as the default list of Reminders in yours Settings/Reminders & Siri. By default we always select the default Reminders List by default setting of Ubikfocus.
1. Speak to Siri to remind you something. Siri puts it into the Reminders app on your iOS device.
2. Go to Inbox in your UbikFocus App, and the reminder you asked Siri will be appear automatically.
Tip: Siri always ask for a due date or location, how can I avoid that?
If you say to Siri:
Remind me to book the hotel
Siri will ask you to set either a due date or a due location so that you can be reminded at a specific time or place.
To avoid that extra step, you can instead say:
Remember to book the hotel
How to change the Reminders Default List?
1. Go to you iOS General Settings and Select Reminders Setting
2. Inside of Reminders Settings you can tap on Default List to select which list is going to be the default list.
Note: Once you have imported a to-do list, its corresponding item is conveniently deleted from the Reminders app.
The map view is used to efficiently navigate through context’s located, this way you can see the available actions by its located context.
You can see your actions on the map grouped by context or in a list ordered by what is nearby.
Note: To fully take advantage of the context feature, you have to enable the Location Services of UbikFocus in the General Settings of your iOS device.
How to assign a location to an existed Context from Map View?
1. Go to Maps and select the icon on the top bar “Map” to view the Map Mode.
2. Tap on the top-right button to create a new Context Location,
3. You will see a new pin the map with the temporary title “Assign New Location”. Tap and hold the pin for and then move it around the map to your desired location.
4. After moving it to your desired location tap the blue arrow and to pick context. A list of existing contexts will appear or you can create a new one by creating one in the blank ¨ add New Context¨field.
How to assign a location to an existed Context from List View?
1. Go to Map and select in the top bar the List Mode.
2. Tap on the top-right button, “Edit” to review the list of contexts.
3. Now you can add new contexts or change context information and locations by clicking on a context and assigning a location. Press ¨done¨when you are finished.
4. Actions that have been assigned a context will appear in the List view.
How to create a new Located Context?
1. Tap on the top-right corner button + to create a new Context
2. You will see a new pin the map with the temporary title “Assign New Location”, You can tap and keep hold the pin to move around the map to your desired location.
3. After move to your desired location you just have to tap over the arrow; and the pick up context view will appear; how in this case we want to create a new context we just write in the search box the title of the new context , and tap over the “Create ‘New Context Located”
Different ways to assign a location to a context
1. When you are editing the location, you have different ways to assign the location
2. Current Location, for assign the current location
3. Contact, to assign as location the address of one of your contact.
4. Exact Location, you will have to move the pin over the map to your desired location
5. Address or Search, you will type the address.
6. Enabling the notification option, you can receive a notification when you arrive or leave from the location.
The Logbook section is the place where UbikFocus archives all the actions marked as done. There are different methods in which you can select to archive your actions in the settings. By default you you archived the items manually, tapping the button archived.
- Immediately, the action are archived instantaneously right when when it’s marked as done.
- On App Launch, every time the app is launched, UbikFocus archives all done actions.
- Daily, everyday the actions marked as done will be archived.
- Manually (default), when you go to Logbook, you will see a button for archiving the actions, in the case there is actions done to archive your marked done actions.
Browser through archived items, edit and delete, …
If you want to browser through the items archived, you can see all the actions archived by day. In case you decide remove actions that have been archived you can remove them manually one by one or remove all actions archived from a specific day.
Do I have to pay for UbikFocus 1.1.1 for iPhone if I already own version 1.0?
Version 1.1.1, like all minor updates from the UbikLabs is free.
Is there a discount if I buy UbikFocus for iPhone and UbikFocus for iPad?
With our release of UbikFocus 1.1, we have made an iPad version. UbikFocus for iPhone and iPad are universal apps. So if you buy the iPhone and have another device such as an iPad, you can go to the app store and download the iPad version for free.
What languages do you support?
UbikFocus supports the following languages: English, French, Spanish, Chinese, Dutch, German, Italian, Japanese, Korean, Polish, and Russian. To change the language go to the iPhone > Settings > General > International > Language > Choose desired language.
What are the minimum requirements for UbikFocus?
The most up to date edition of UbikFocus is Version 1.1.1. for iPhone & iPad. This app requires iOS 5.1 or later. Version 1.1.1
Minimum Required iOS 5.1 or later.
Minimum Required iOS 5.1
✓ iPad interface
Minimum Required iOS 5.0
How I can send my feedback?
We continually strive to provide good customer support. If you have any comments, questions or concerns feel free to email us at firstname.lastname@example.org.
Is there are an UbikFocus for Mac?
No, right now UbikFocus for Mac is still in the works. We are currently working towards creating it and will be available in the future, so keep an eye out for it.
How do I change the start of the week?
You can change this by going editing the settings of the your iPhone/iPad: Settings > International > Region Format > Choose your country. For example, if you are in the USA, pick USA and the start of the week on the calendar will begin on Sunday. If you choose another country For example, Spain, the start of the week on the calendar will begin on Monday,
How do I do I make the beginning of each sentence a capital letter when I write in an action field?
Version 1.0 of UbikFocus did not support the automatic capitalization at the beginning of the sentence. However, with version 1.1 and later, we have added automatic capitalization, so you can download the free version update to resolve this issue. If you are still having trouble, check your iPhone settings: Settings > General > Keyboard > Auto -Capitalization > ON
How do I change the default calendar?
When creating an event, UbikFocus needs to know which calendar you want to create this event on. To change the default Calendar go into the iPhone Settings > Mail, Contacts, Calendars > Default calendar > Choose the Calendar of your choice.
How do I change the time format and time zone?
You can change the time format to a 24 hour or a 12 hour clock by going into iPhone > Settings > General > Date & Time > 24 Hour Time > ON/OFF. Swiping ON enables the 24 Hour Time and Swiping OFF disable the 24 Hour Time and enables the 12 Hour Time clock.
To set the Time Zone go into iPhone > Settings > General > Date & Time > Set Automatically > Swipe ON. Swiping ON allows iPhone to detect and set the Time Zone automatically. You can set the Time Zone Manually by swiping OFF and choosing your desired Time Zone.
Minimum Required iOS 5.1
- Bug fix
Minimum Required iOS 5.1
- Bug fix
Minimum Required iOS 5.1 (4 September 2012)
- Bug fix
Minimum Required iOS 5.1 (2 September 2012)
✓ iPad interface
Minimum Required iOS 5.0
UbikFocus iPhone & iPad Edition is the a perfect tool for your task management. Get things done without adding any extra work. Organize and track your tasks by project, folders, contexts, persons or date, will make all your management so more easy.
When creating a task, label your Actions by creating a name for them. Write a name in the Action Name field so that you know the action that needs to be done. Assign a Project or Context to an Action by editing it´s Action fields. When you tap the Project or Context area of the Action field, you can Search for an existing one or create a new Project or Context.
Choose an existing Project or Context or create a new one for your Action. By assigning a Project or Context, these Actions will be automatically deposited into the Project or Context that you selected. To view them, go to the Home Screen and open the Project or Context Mode, then select the name of the Project or Context that you have assigned it to.
Add details to your Actions by writing a short description. Tap this icon beside the Action Name field to open the Description screen. This screen allows you to write more information about your specific action. Add important details to remember and remain on task!
Dates help you remember when an Action should start and end. Add a Start Date and Due Date by pressing on the field and scrolling down to your desired Date and Time. Notice the +1day +1week +1month. Press on either one to scroll the date to future by a day, a month or a week, continue pressing to add +1 until you reach your desired date.
To make a quick action list, create an action and press New. Creating an action this way automatically deposits your Action in the Project or Context that you are working in. If you are not working inside a Project or Context Mode the created actions are deposited into the Inbox. Press Save when you only want to create one Action instead of a list.
Repeat! If you have a task that needs to be done every hour, day, week, or month, hit the Repeat button and set it to your desired setting. By choosing repeat, a new action is created every time you mark a task as Done. The app recognizes that this task for the day month or week is done and to automatically create a new action in the future.
To turn off this feature, you simply go into the action and mark the action to None, or you can turn of this feature by deleting the action itself. Swipe ON or OFF to consequently add attachments you have created for this action.
Swipe ON in the Flag Field to mark your action as important. Swiping ON this deposits the action in the Flagged section of the Home Screen. This action will also remain in the primary location you created it in.
Document! Add a picture or record and audio to enhance your action. Choose an existing photo from your camera roll or take a new one. Press Record Audio to create a voice tag of your action.
You can create Folder´s by Add button in the Home Screen or Project mode. The Add button is located at the bottom right corner of each screen and can be used to create New Folders, New Projects, New Contexts or New Actions depending on which mode you are working in.
Create a Folder Name for the New Folder then press Save. The newly created Folder will appear in the List View of the Project Mode.
Create multiple Projects in a Folder by following the same steps previously mention. Deposit actions in a specific Project by selecting a Folder and press the Add button on the bottom right corner to start creating and Action list. If you return to the List View of the Folder you are working in, you will notice that the counter has changed. No Actions means there are currently no Action in the Project, once you add Action inside the Project, the counter displays the Remaining tasks to be done for that Project.
The Search feature located in the main screen can filter your items that contain a certain string of text. As you type in the search field, items will appear and disappear dynamically. You can search based on action, context, or project names.
Change the behaviour of different features and find information about the app by editing the Settings of UbikFocus. . Use these options to customize how UbikFocus works for you.
You can reach the Settings by tapping on the Swipe Button [S of Button] and then the row Setting.
Thanks to the integration of Calendar into UbikFocus, you can see your events in the calendar section, edit events or even add new events.
Also you can select which calendar from you want to appear UbikFocus, just check off calendar to enable it.
Reminders & Siri
With the incorporation of Reminders you can import actions from your Reminders list and actions that you add through Siri. In the Settings you can select the list from Reminders that you want to import by default. UbikFocus will automatically import all the to-do items from the selected list to inbox.
But remember that you can also import from others list, in the Inbox.
Use the App Icon Badge Count to specify which items will be counted on the red badge on your UbikFocus icon on the iOS Home Screen.
In the Due Soon row, tap to specify when actions are considered due soon and will show up in forecast mode as such.
The Notiﬁcations row has settings for alerts when something is due or when an event is scheduled with an alert. Choose what time you would like to receive it.
Choose when completed actions and projects are archived into the Logbook. Archived Items can be stored manually, on app launch, immediately or Daily.
Data Management backup can be done by you can sending a backup file of your entire database. For some housekeeping you can also use Data Management and reset your UbikFocus database as here.
You can access to the tutorials and how-to videos and manuals of the app, send feedback, requesting new features or for inform us about issues in the app. You can also find links to some of our other apps such as UbikReader for iOS and for OS X.
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